Purpose:
To explain District policy on reimbursements

Scope:
This Policy applies to all personnel and any person being sponsored by the District.

Policy:
Alpine Fire Protection District recognizes the necessity for its board members and employees to travel to conduct business, training, or attend meetings. This document is intened to clarify what is the District's responsibility and to provide guidelines to its employees and board members.

1. Utilized to reimburse an employee for a pre-authorized expenditure. And/or an emergency expenditure that cannot be paid by any other method.
2. Used for travel expenses for conferences or training, purchasing small supplies or for vendors who don't accept P.O.s, or credit cards (with prior approval).
3. Can be reimbursed with either Petty Cash or a check.
4. The Expenditure/Reimbursement should be submitted with the proper documentation (receipts, invoices, etc.) The completed form shall be forwarded to a Chief Officer for approval.